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Are eSignatures Legal?
In the large majority of countries, eSignatures are recognized as being an alternative to physical signatures. Each country has its own regulations concerning the use of eSignatures. In the US, the Electronic Signatures in Global and National Commerce Act (ESIGN Act), passed in 2000, sets out regulations on the use of eSignatures. It was passed to facilitate the use of electronic records and signatures. In Canada, the Personal Information Protection and Electronic Documents Act (PIPEDA) sets out regulations for eSignatures at the federal level. Each Canadian province also has its own regulations on the use of eSignatures.
Every industry has its own specific compliance requirements, and these often extend to eSignatures. If you’re looking to use eSignatures, but you’re concerned about meeting your industry’s standards, consult a legal expert.
Proof of law
In order for an e-signing process to be lawful, it must be non-repudiable, which Signority guarantees through the use of multi-factor authentication, tamper-proof audit trails, and encrypted digital signatures.
Multi-factor authentication is done through email authentication and SMS authentication, wherein signers must enter strong, unique ID authentication credentials that are uniquely linked to the signer.
Our audit trails are created through the use information such as email addresses, IP addresses, and time stamps of actions made by the signer in order to demonstrate both the identity as well as the intent of the signer.
Finally, documents signed in Signority that use Signority digital signatures are tamper-proof PDFs that can detect changes to the document after completion. Such PDFs are locked by a system password and are by default non-alterable in PDF editors. If the PDF is altered by some other means, the digital signature seal will be “broken”, rendering the document invalid.
Privacy is an important part of our business, and we make sure that we are in compliance with industry regulations and laws.
Our clients’ privacy is our top priority. Not only is the Signority eSignature Solution designed to ensure privacy, our team is trained to ensure that privacy is protected at all times. We have a privacy breach protocol to effectively respond to privacy breaches, and we do periodic privacy audits to ensure that everything in our systems is well protected.
Signority’s legal edge
Signority has been qualified by every Canadian insurance and many wealth management institutions as well as being recommended for use and used by CSIO. As well as this, we are procured under the federal government as a qualified vendor.
Not every company offers the legal advantages that we have. Signority’s data is entirely stored in Canada, which means we are compliant with the Canadian Privacy Act; something that many larger American e-signatures companies cannot achieve.
We also use the latest security technologies to meet legal requirements; these technologies include SMTP, masked tags, multi-factor authentication, and many more.
We work hard to make
Signority’s platform is built to protect your digital security.
Secure your data with Signority’s multi-level user ID authentication for login and secured communication with a 256 bit SSL encryption protocol.
Tamper-proof audit trails let you know where, when and how your document is being used, via timestamps, user IDs and Ip addresses.
Store your documents on Signority’s PCI DSS Compliant hosting structure.
Digital Documents give you the most control over the visibility of documents.
Sign safely online without the needless risk of person-to-person contact.
Find out why Signority is used by over 150,000 businesses
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