Verify a Digital Signature

 

To verify a Digital Signature is valid using third party validation, simply open any document signed in Signority in any Adobe Reader.

At the top of the document, you will see a blue ribbon (bar) that will validate the signature (1). You can also click into the Signature Panel (2) if your technical team requires any information from the Digital Certificate itself.

Adobe Blue Ribbon Validation

If the document loaded quickly and you see that one of the signatures requires further validation, try refreshing the document. This will typically complete the validation process and when it reloads it should verify all the signatures are valid.

 

Where Can I Find/Generate My API Key?

 

Availability: Team Plans         Role: Administrators

 

To find or generate an API Key to use when integrating Signority with another software product go to the Integrations page in your Profile Settings.  To get to the Integrations page from your Dashboard:

1 – Hover over your initial in the top right corner (1) and in the menu that appears select Profile Settings (2).

Profile dropdown menu
2 – Select Integration in the top menu.

 

The second section on the page is where you can find or generate your API Key Generation.

If the text boxes are empty as below you will need to generate your API Key and Authorization code.  To do this simply click the Generate button (1) and then the Save button (2). Then simply copy the Key and/or Code.

Empty API Key fields

 

If there is already content in each of the two fields as below, congratulations you have found your API Key and Authorization Code.  Simply copy what you need.

API Key Generated

Creating a New Document

 

Before you begin, you will need:

  • A document to send (preferably in PDF format, but other file formats will work)
  • The names and emails of the signers for that document

Create a New Document

To create a document, click +New and then New Document.

New Document

Step 1: Upload a File

Begin by uploading the document you wish to use by either dragging and dropping it into the grey area or using the Upload From Computer button in the middle of the page.

Upload

A message will appear when a document is successfully uploaded, and the name of the document will be listed on the right-hand side. When you’re finished, click Next in the top right or Add My Recipients below the upload area to continue to the next step.

If you have a document that has PDF form fields or anchor text, you can select those options first before uploading your document. This will let the system know to upload while searching for those options.

Step 2: Add Your Recipients

On the Recipients’ page, you can add as many signers as you need for a workflow.

To do this, simply click Add Recipients and enter their names and email addresses, or if you will be a signer, you can simply select Add Me to add yourself.

Recipients-2

You can also create a signing order by selecting the Signing Order checkbox and reordering the recipients like so. This allows you to create a sequence for your signers and further customize the workflow to fit your needs.

When you’ve added your signers, personalize the invitation email to your signers by changing the email subject line and body message to suit your needs.  You can also customize an email reminder schedule and set up capturing page view evidence from your signers on the right menu.

Email and Notification

When you’re done, click Next to edit the document to capture the electronic signature and any other information from your signers!

Step 3: Add Tags

On the editor page, drag and drop Tags from the left onto the document.

Tags-Document-GIF
To edit a tag’s settings, select the tag and then click on the gear icon. Gear

Step 4: Change Recipients and Pre-fill Tags

Now that you have finished adding your tags to the document, it is time to assign the tags to the correct signer. There are multiple ways to do this:

Change Recipients-2

Option A: Select the tag and click on the dropdown menu with the recipient’s name

Change Recipients #2-1

Option B: Select their name from the recipient’s list.

Change Recipients #3-1

Option C: Select two or more tags by clicking and dragging and then changing the recipient in the right menu.

You can also pre-fill the tags by simply clicking on the tag and then typing.

Prefill-GIF

Step 5: Review and Send

Review your document before clicking send in the top right.

Congratulations on sending a document!

Submit a Support Ticket

 

NOTE: Once you complete the first step you will be taken to our parent company site FileCloud.com.  We have combined our support tracking into one platform for efficiencies.

1. Go to the Signority Support Centre and click on Submit a Support Ticket.

Submit a Support Ticket

2. Login to the Portal, or click Register at the bottom if you haven’t created an account already.

3. Once you are logged in and ready to submit your ticket request choose the Signority Support option.

Signority Support Option

4. The first part of the form is all about your ticket and the issue you need resolving.  As you can see below you will need to fill out:

  1. The Priority of the issue: Low, Normal, High, Critical (Critical is reserved for when the site is down)
  2. CC: Do you want to cc anyone on the ticket communications
  3. Subject: What the ticket is about
  4. Message: Please give as much detail as possible.
  5. Add Attachment: Please attach any screenshots of the error or issue if you can.

Top Ticket Section

5. In the bottom section we ask for information that allows us to know:

  1. Company Name: The organization you are with (optional for individual accounts)
  2. Phone Number: Where we can reach you if we need more information and it’s time sensitive.
  3. Plan: What plan you are on. (If you are a regular user you may need to ask an Admin.)
  4. Account Type: Is the issue affecting your main account (used for business), sandbox account (testing), or both?
  5. Your Role: Are you a Team Billing Admin, Super Admin, Team Admin, Doc Admin, or Regular User (this can be found on your Dashboard in the top with the subscription information – if you do not see it, you are a Regular User)
  6. Submit: Once you have filled in all the required information click this button to submit the ticket. You will then receive an email confirming your ticket has been received along with the ticket number.

Bottom Ticket Section

Register for Customer Support Portal

 

There are two places you can get to the registration page from:

1 –   Signority’s Support Centre page

Submit a Support Ticket

 

2 – Submit a Ticket page (if you accidently clicked Submit a Support Ticket before registering)

When you arrive at the registration page you will be asked for the following information:

  • First Name and Last Name
  • Email address
  • Password and then to confirm the password
  • Phone number
  • Country
  • Time zone
  • Organization *Mandatory if a corporate account
  • License Key – Ignore if you do not have the FileCloud service.

Once you have filled in all the fields, click the blue Register button.

Customer Portal Registration

Signer 2FA: One-time-passcode (OTP)

 

Setting Up a One-Time-Passcode

Available Plans: All               Roles: All Roles

When creating the workflow for a document you can set that a signer or viewer requires a one-time-passcode (signer 2FA) to access the document. This passcode is good for one use only and will expire at a time you set if not used. 

When you set  a one-time-passcode (OTP) for someone in your signing workflow, they will also have to enter a OTP anytime they want to access the final document from the server. 

To require  a signer to receive an OTP, in the workflow click the lock icon in the signer row. A section will appear underneath the signer where you can set how they will receive the OTP (SMS, Email, Secondary Email).

One time passcode

 

Set the Expiration Time for One-Time-Passcodes

Available Plans: All               Roles: Billing and Super Admins  

When you set that a recipient must enter a one-time authentication code to access the document you can now set how long that code is valid for.  

 To set the expiration time: 

  1. Go to Admin >> Settings >> Global Settings 
  1. In the Global Settings menu select Security 
  1. Go to Authentication code expiration period and choose the timing of your choice. You may set it using minutes, hours, or days. 

One-time authentication code settings

 

 

Activating Signature Tag Timestamp

  1. Once you place your Signature tag on to the document, click the tag once to have the menu bar appear and then select the Gear icon.
  2. Once the Actions box appears:
    1. Check the Regulatory Information box 
    2. Click on Save 
  3. Your Signature Tag should now show the placeholders for the Signers name, time and date, and the document ID number.

Signature Tag Feature Overview

 

This article will review the different features that are available to the Signature Tag. 

The Signature is used to capture the signature of your recipients on a document.  A signature may be submitted by the recipient by uploading and image, typing a signature, or drawing a signature using a finger or stylus.  

 The tag, seen in the image below, when clicked on will have a menu will three icons appear on top and three dots on the bottom right of the tag. 

Signature Tag Overview1. X: will delete the tag

2. Gear: will open the advanced features window

3. Recipient Drop Down Menu: Allows you to change the recipient the tag is assigned to

4. Three Dots: Click your mouse on these dots, hold, and drag your mouse to resize the tag.

 

In the Advanced Features modal window that pops up you will find the following options:

Signature Tag Overview numbered

  1. Name: Give the tag a name to identify it, this is helpful if you export the document data.  
  2. Saved Conditions: If applicable this allows you to set conditions on when, how, or if the tag is used. Currently there is no condition that uses the Signature tag. 
  3. Required: Check this box to make the tag Required for mandatory signing.  
  4. IF: This dropdown menu will list all the checkboxes in the document and allow you to make the Signature Tag mandatory, or optional, depending on your selection. 
  5. Regulatory Information: Checking this box will apply a timestamp and GUID information appear underneath the signature. 

 

Template Settings: Signer View (Signer Options)

Available with: All Plans                   Available to: All Users

 

To update Template settings:

  1. Go to your Templates Folder
  2. Select the type of Template you want to update (regular, template link, bulk sign)
  3. Click on the name of the template you want to update

    4.  

  4. In the template’s document design page click on Edit beside Settings in the lefthand sidebar menu
    Template settings Edit

    5.  

  5. In the window that pops up, go to the settings you want to update, I’ve chosen Signer Views in the example below. If a setting you wish to update is locked, as is the case with the Hide Download Button option below, you will have to ask an Admin to unlock it for you.
    Template Settings Signer Views

    6.  

  6. Once the option has been unlocked update the setting and then click Save as seen below.
    Template settings Updated and saved

    7.  

  7. Once you have completed this task in all the Templates you need to update ask the Admin to relock any settings they had unlocked for you in the process.

 

 

Why did the font change in my document?


Have you ever sent a document for signing only to have it come back with mismatched fonts, or a different font than you created the document in?

Signority has 2 fonts embedded within it for rendering your document; Arial and Times New Roman. 

If you are looking to ensure your document stays in the font you have used for consistency we recommend that you embed custom fonts into your document.  Microsoft has some tutorials on how to accomplish this, just choose the right environment for you:

Windows environment  or  macOS