Cost cutting Move to eSignatures

A Solution to Cost Cutting: Move to eSignature

The global economy has experienced a significant depreciation in recent months. Companies are now forced to cut costs where they can. The tech industry, one that has seen rapid growth in recent years, is facing mass layoffs and hiring freezes

Major companies like Apple, Google, and Meta have lost trillions of dollars amid the stock market crisis. Simply put, companies are struggling. While major enterprises are generally well-equipped to handle an economic downturn, many companies are not so fortunate. 

So, what’s the solution? While placing a freeze on hiring is certainly one way to cut costs, it’s just as important to consider trimming overhead. For most companies, the costs associated with document execution can be quite expensive. 

Some companies still go with the traditional method of printing documents, obtaining signatures, and scanning them in. Others have opted for a simpler method, such as automating documents and signing workflows using services like Docusign. 

Whatever the case may be, the above approaches are not always the most cost-effective. Fortunately, Signority offers a high value and cost-effective service (and DocuSign alternative) that saves customers both time and money.

Cutting costs with digital signing...

Signority is a cloud-based eSignature service provider that simplifies document signing without having to opt for the traditional, time-consuming print/sign/scan method. 

Signority is a great DocuSign alternative primarily due to its pricing structure. While DocuSign pricing is around $35 CAD per month per user for a standard plan, users can purchase a similar plan from Signority for just $30 CAD per month for unlimited users. Interested parties can get started with a free trial now.

With a subscription to Signority, users not only have a way to automate their document signing workflows, but they can also ensure documents are always maintained in a way that provides top-level security and confidentiality. This is made possible by storing all customer data in Canada, a country known to be a leader in security and privacy. 

In addition, Signority’s recipient controls feature adds another layer of security by allowing subscribers to restrict actions such as changing signers or viewing/downloading a document after it has already been executed. Other ways to Increase security include a multi-factor authentication option and masked text (used to hide sensitive information such as SINs/SSNs or birthdays).

...while improving the customer experience

For those considering transitioning to an e-sign service, it’s a great alternative to traditional methods and a great way to improve the customer experience. For example, due to the Covid-19 pandemic there is a hesitancy by many to travel to an office, or anywhere public, just to sign a contract.

Others simply find it inconvenient because they have used e-sign methods in the past and find them much more efficient and secure. Think about it. Less shuffling documents through multiple hands leads to better confidentiality and less room for error. No more missing documents! 

Even further, workloads have doubled for companies that have needed to implement mass layoffs. Automation with a platform like Signority is a cost-effective, fast option to ensure both customer and employee satisfaction.

Cost savings for all

Signority is not just an effective solution for small business owners; it also helps large enterprises by making document execution simple and secure.

The team at Signority understands that enterprise documentation requirements can be complex (e.g., requiring integrations with other apps). Pressure is certainly added when it comes to handling sensitive documents that require the protection of personally identifiable information (PII). The team is always keeping its eyes on any new legislation that arises related to data protection and security. It’s important that Signority customers remain confident knowing their information is safe without any violations.

So, whether you’re looking to cut costs (as many companies are) or simply need a quicker workflow to increase customer and employee satisfaction, Signority may be the best option for you. Sign-up now for a free trial today or contact one of our business professionals.

Privacy and Signority’s Data Localization Technology

Signority’s Data Localization Technology

Signority, Privacy, and Data Localization

For governments there has to be a balance between privacy protection and innovating technologies that provide the best accessibility to its citizens. As a global eSignature company, Signority makes every effort to comply with the laws of every jurisdiction globally. To comply with data sovereignty it is not just matter of where the data centre is located.

Signority eSignature Platform (SeSP) has the full competence to implement a data localization solution to isolate customer data within the enterprise’s designated geographic locations, anywhere globally. 

How Ensure Data Localization

Your Choice of Data Centre Locations:

Signority gives options to enterprise customers by offering a dedicated private cloud solution. SeSP is hosted in the state-of-art AWS data re  in Canada for the public cloud and can host on any customer designated geographic locations through AWS’s global zones. 

Your Choice of 3rd party integration vendors

Through Signority RestFul API integrations, customers can replace their qualified vendors to replace the SeSP out-of-box 3rd party vendors, such as email notification vendor, SMS vendor for 2-factor-authentication and digital certificate vendor for document encryption.

Your Choice of Backups and Retention Policy

Through integration, our customers can synchronize and store every signed document to their record management system or network devices. You can configure the retention period and delete signed documents from the Signority cloud after they are fully backed up to your own systems.   

Restricted IP Address Range for Access

Often corporate policy only permits certain access points to access highly sensitive documents. Signority’s enterprise customers can configure their user’s IP address ranges when they log in to their Signority accounts. This also offers a great protection for hacking incidents from unauthorized geographic areas.  

Legal Assurance

Signority has a Data Protection Agreement (DPA) along with an Enterprise Agreement that is based on the European General Data Protection Regulation (GDPR). Our Data Atlas details how the different types of data are processed and managed in SeSP.  

Empower Signority Employees with Processes and Training to Protect Your Privacy

Security training is a mandatory objective in every employee’s annual performance review. Customer Success staff must go through a rigid privacy training to what to ask and how to ask when confronted with sensitive data. Customer Service is important, and is not outsourced overseas. We believe people that represent Signority must share the same value and the same security and privacy awareness.  

The Signority Enterprise Solution allows for customized location, scale, and backup format. No matter where you are, Signority, as a global player, aims to provide an  efficient eSignature technology.

I encourage you to read two of our previous blogs about Signority’s security practice:

How Signority Secures Your Data 

Security Features You Need in An eSign Platform

Where do you “warehouse” your data?

If you were warehousing physical goods, you would want to know what laws apply to your goods. The data centre location question is equivalent: foreign location means foreign legislation.

Privacy Officers, Legal Counsel, or the Compliance Teams of your organization have an understanding of the risks factors associated with data residency requirements. Signority has the full capability of meeting your needs. If you’d like to learn more, contact us:

  • Phone:  833-222-1088
  • using the chat icon on the bottom right of your screen,
  • or through our contact form

Frequently Asked Questions

A company has a “.ca” domain name. Does it mean the data centre  is in Canada? 

Not at all. Having a  “.ca” website has nothing to do with data centre locations.  To get a “.ca” domain you must meet the Canadian Presence Requirements: 

Once you have the “.ca” domain name, the hosting servers can be anywhere in the world.

A company claims on the website that their data is located in Canada for Canadian customers but refused to sign our privacy act that has clear requirements for Canadian data residency. Why is this?

No matter what the marketing collateral statements, signing your privacy agreement is the actual commitment. If this ever occurs, please question their business integrity. Privacy has become a prominent risk factor. Do not compromise on that unless your Privacy Officer has completed a Privacy Impact Assessment (PIA) and agreed to it.